Considering your next career opportunity with a growing real estate, manufacturing, and hospitality group? If so, consider joining Tuscan Brands. Our organization prides itself with the talented and diverse workforce that is the backbone of our success. We are looking for an experienced, driven and passionate AP Clerk to join our team. The scope of the position is as follows:

BASIC FUNCTIONS

The Accounts Payables Clerk acts as a resource for the Operations team by handling the day-to-day Accounts Payable and Accounts Receivable functions

Must serve as an exemplary figure to coworkers and represent the company within the framework of its core values.

MANAGEMENT SCOPE

None

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Upload invoices to Yardi for payment processing, ensuring timely and accurate processing of property related expenses and reimbursements
• Prepare weekly operations check runs, confirming with GM & RE Controller that all items of importance are committed & paid in a timely manner.
• Review of monthly AMEX statements
• Perform certain office operations functions such as inventory and procurement of office supplies, processing mail,

overnight packages, preparing for and cleaning up after meetings, and general reception of visitors/guests

• Maintain property records and files (physical and electronic)
• Setup new vendors in Yardi with W9
• Maintain database of tenant & Vendor COIs up to date, ensuring certificates meet insurance requirements of the individual lease
• Work with RE Controller to complete TVPM Insurance Audits
• Track all TVPM Insurance policies, including event policies
• Maintain working copies of all O&M manuals turned over from Construction and Development team
• Prepare credit applications as requested for new vendors, for review and approval by RE Controller
• Generate financial reports, including balance sheets, income statements & cashflow statements as requested
• Identify opportunities for process improvement and implement best practices
• Collaborate with Finance and Real Estate teams to streamline workflows and enhance efficiency – create and maintain workflows in Yardi, as needed.
• Assume leadership role in AP tasks and resolving issues promptly by managing team, vendors and tenants
• Bring passion and creativity to the process and be a leader in maintaining a high level of quality in every effort and

deliverable

• Other duties as assigned.

REQUIRED SKILLS & ATTRIBUTES | SUCCESS FACTORS

• Proven experience and ability to multi-task and support multiple team members at a department level
• Experience in Yari, Outlook, Word and Excel
• Detail oriented with a high degree of accuracy in data entry
• Positive & professional disposition
• Ability to work independently and as part of a team
• Respect for confidential information and sound judgment
• Flexible and ability to adapt
• Desire to Learn
• Ability to work in a fast-paced environment and prioritize effectively
• Organized and willing to create new processes and improve existing as necessary
• Problem-solving/critical thinking Skills
• Strong Understanding of Basic Math Skills
• Dedicated and hard-working
• Takes initiative within area of responsibility
• Strong communication skills
• Ability to build consensus amongst multiple parties

MINIMUM QUALIFICATIONS

• High level of proficiency in performing all administrative functions
• Ability to provide an advanced level of general support to operations team and/or executive group
• Skilled in the use of office equipment and computer software including Yardi, Microsoft Work, Excel and Outlook
• Effectively manages and prioritizes tasks/projects with little to no supervision.
• Must have outstanding written and verbal communication skills
• Ability to work independently or as part of a team consisting of executives and managers of all levels

SAFETY PROCEDURES AND EQUIPMENT

The Payables Clerk will use the required personal protective equipment in all identified areas when on the construction site. Non-slip soled shoes, hard hat, safety vest, eye protection, etc. must be worn.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus.

EQUIPMENT USED

Refer to Safety Procedures and Equipment Section

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; however, when on the construction site, the employee may be exposed to moving mechanical parts, wet and/or humid conditions, extreme cold, and extreme heat. The noise level is usually loud.

Job Type: Part-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Ability to Relocate:

• Salem, NH 03079: Relocate before starting work (Required)

Work Location: In person